2018 Vendor Applications



    Please be aware that all events are subject to capacity restrictions and often reach these limits well in advance of June 22nd (the official closing date). The Vancouver Pride Society does our best to prioritize local organizations who provide engaging entries and whose values align with the event applied for. We encourage large businesses to reach out to our Partnerships Coordinator for involvement.

    Please familiarize yourself with the Terms and Conditions and Rate Card before submitting your application.

    You will receive emailed confirmation that your submission has been received and a time frame for notification of the success of your application.

    Refund Policy

    The 2018 refund policy has been amended to include a grace period where exhibitors who request a refund between 60 and 90 days from the Event date, will receive a refund of 50% of their vendor/parade entry fee.

    No refunds will be issued within 60 days of the event.

    The amended policy in the Terms and Conditions reads as follows
    Written cancellations 90 days prior to the Event will be refunded minus 10% of the exhibitor fee.

    Written cancellations between 60-90 days prior to the Event will be issued minus 50% exhibitor fee.

    No refunds will be made within 60 days of the Event.

    Festival Exhibitor Applications

    2018 Rate Card

    2018 Pride Vendor Application

    2018 Terms & Conditions

    Insurance (Applicable To All Booth-Holders)

    We have found that most vendors do already hold a general insurance policy. These vendors will need to contact their broker/provider and request for an amendment that covers them for a special event. For vendors who do not already have a provider, we would be happy to recommend a broker who specializes in this type of insurance.

    Please have your broker/provider forward to you a Certificate of Insurance (COI) that includes the following coverage:

    - Minimum $2 Million General Liability Coverage
    - Additionally insuring: the City of Vancouver, Vancouver Board of Parks and Recreation, and the Vancouver Pride Society including its Directors, Employees, Contractors, and Volunteers against any liabilities, claims, damages, suits, costs and expenses. Including, without limitation, legal fees and costs arising from or in connection with the occupancy and use of the Event premises (or any part thereof) or any negligent act, error or omission of the VPS or its employees, subcontractors or agents
    - The date of the event(s) you will be participating in

    Note that a copy of your Certificate of Insurance must be submitted to the VPS by June 22nd.
    We do not require a copy of the insurance policy.

    Your broker may request additional information such as event location, attendance numbers, and your proposed activities. They may also request the following addresses
    City of Vancouver
    453 W 12th Ave
    Vancouver, BC V5Y 1V4

    Vancouver Board of
    Parks and Recreation
    Administration Office
    2099 Beach Avenue
    Vancouver, BC V6G 1Z4

    Vancouver Pride Society
    304-1080 Howe Street
    Vancouver, BC
    V6Z 2T1